Your Apprenticeship Journey

Starting an apprenticeship is an exciting and challenging undertaking. We have summarised some of the main aspects of your apprenticeship journey below.

At The Start Of The Apprenticeship Process...

Step 1: Information, Advice and Guidance On Apprenticeships

Prior to completing the application process, you will be directed to an information, advice and guidance information session and / or video to watch as well as to read through the apprenticeship programme overview to help you make an informed choice as to whether an apprenticeship is right for you. You will also be asked to complete some basic eligibility questions. This is an important step in your journey to ensure that the it is the right apprenticeship programme at the right time for you to commit.

Step 2: Your Apprenticeship Application

You will be asked to complete the application process. The application is comprehensive and needs to be fully completed, in order for your application to progress. Once completed, our compliance team will check that you are eligible.

You will be required to provide evidence of any previous academic achievements (qualification certificates) that help determine whether you are exempt from the Functional Skills requirement of an apprenticeship. Additionally, you will need to provide evidence of your right to reside in the UK (i.e. birth certificate, passport etc.).

Step 3: Skills Scan

You will  need to show that you require significant learning to complete an apprenticeship, you will be asked to complete a skills scan which will be sent to your line manager for comment. The skills scan directly relates to the knowledge skills and behaviours that you learn as part of your apprenticeship programme. It enables us to develop an individualised programme to meet your needs, so it is important that it is a true reflection of your current understanding.

Step 4: Initial Assessments

Everyone wishing to complete an apprenticeship will need to complete Initial assessments for English and maths. This applies to individuals who have already gained qualifications in English and maths (exemptions). The assessments show us the level you are currently working at and the areas in which you need more support. In some cases, the level may be too low to complete the apprenticeship.
Assessments are conducted under exam conditions for those who do not already hold maths and English (or equivalent) certificates or online in your own time for those that do.

Step 5: Induction (3.5 Hours)

You will receive an in-depth induction onto your apprenticeship, which will provide you with all the information that you need in order to commence your programme. The objective of your induction is to:

  • Understand the Apprenticeship Standard you are enrolling onto
  • Identify how to manage study time and skills
  • How to develop maths, English and prepare you for speaking and listening as part of the programme
  • Explain your role and responsibilities in Safeguarding, Prevent and British Values
  • Complete a Cognassist neurodiversity assessment
  • Start developing your individual training plan

Step 6: Planning Meeting With Your Skills and Development Coach

Within two weeks of your induction, your Skills and Development Coach will meet with you and your line manager remotely to confirm any recognition of prior learning, plan your off-the-job activity and finalise your individual learning plan. Your Skills and Development Coach will support and guide you for the duration of your apprenticeship. 

Step 7: On Programme

During the on programme phase of your apprenticeship, you will achieve your off the job training, study for your qualification and achieve your English and maths Functional Skills qualifications (if applicable).  This will involve regular meetings with your Skills and Development Coach who will plan to stretch and challenge your learning. You will also be learning and developing new skills, competencies and knowledge in the workplace.

Workshops and one to one coaching sessions are predominantly delivered virtually through live remote sessions, typically every 4 to 6 weeks. Observations of competence are planned and carried out by the Skills and Development Coach in your workplace.

A sequence of taught sessions specific to your apprenticeship standard will be agreed and provided to you at the start of your programme (at the planning meeting) which you will need to attend.

You will be given submission deadlines for assessments and will be expected to submit work that has been set by your Skills and Development Coach, providing evidence of competence and knowledge via your OneFile e-portfolio. As an apprentice, you must show progress throughout your programme by evidencing progress of your skills, knowledge and behaviours every four weeks as a minimum.

Achieving Your Apprenticeship...

Phase 1: Assessment Gateway

Upon completion of your apprenticeship programme, you will go through gateway. This is a tripartite meeting with you, your line manager/mentor, and the Skills and Development Coach, confirming the mandatory aspects of the apprenticeship is completed, that all parties are confident that the apprentice has the required knowledge skills and bahaviours to achieve their programme and you are ready to undertake the End Point Assessment phase of the apprenticeship which is End Point Assessment.

Phase 2: End Point Assessment

The End Point Assessment will occur 8 to 12 weeks following assessment gateway and will, dependent on the requirement of the apprenticeship standard, incorporate 2 or 3 different assessment components such as, interview, observation, presentation, multiple choice questions, or scenario based questions. The assessment components will vary, depending on the apprenticeship you are undertaking.

End Point Assessment is conducted by an external End Point Assessment Organisation, such as the awarding body for the programme.

The independent assessor will determine your overall grade. Subject to achievement, you will be graded pass, merit or distinction.

Phase 3: Certification

On successful completion of the end point assessment, you will receive certification of your achievement. Certification takes approximately 12 weeks to  administer.

Next Steps - Exploring Apprenticeships

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