Off-The-Job Training In Apprenticeships

Explaining Off-The-Job Training For Apprenticeship Programmes

What Is Off-The-Job Training?

Off-the-job training is training received by an apprentice during an apprentice’s normal working hours. This training is specifically for the purpose of achieving the knowledge, skills and behaviours necessary for the apprentice to reach the required standard.

All off-the-job training is recorded via your e-portfolio, OneFile, and monitored throughout the duration of the apprenticeship to ensure the apprentice is getting enough off-the-job training. It is a statutory requirement for an apprentice to be provided this time.

How Many Hours Are Required?

If your normal working hours are 30 hours or above per week, you are required to complete a minimum of 6 hours off the job training each week of your apprenticeship programme (excluding End Point Assessment).

If you are an apprentice working part time (working less than 30 hours per week), your off-the-job training hours are calculated at 20% of your normal working hours over the extended duration of your apprenticeship programme.

As apprenticeships are work-based programmes, the off-the-job-training must take place within your normal working hours (excluding overtime).

Apprentices may wish to undertake off-the-job training activities outside of their working hours, however this cannot be counted towards meeting the off-the-job requirement.

Off-the-job training should be seen as an opportunity to upskill your apprentice, bringing real long-term benefits.

Three Apprentices

Examples of Off-The-Job Training

  • Mandatory training such as Safeguarding/Information Governance/Health and Safety etc that is relevant to the apprenticeship standard being undertaken
  • All workshops relating to the apprenticeship programme (excluding functional skills)
  • Being coached and/or mentored in relation to developing skills in their job role
  • The apprentice’s supervisions/monthly reviews/annual appraisals/ handovers (excluding progress reviews or on-programme assessment needed for an apprenticeship standard)
  • Team meetings e.g. about implementing a new procedure at work or introducing an improvement to existing processes
  • Work shadowing another member of staff in the workplace e.g.  to observe new skills in the workplace.
  • Attending conferences or reading relevant publications
  • Any external training days relevant to the apprenticeship standard
  • Practical training and practice (being shadowed/observed by another staff member and receiving feedback about performance)
  • Learning support and reflective accounts of learning and new work experiences
  • Time spent writing assessments/assignments/self-study
  • Research new skills techniques and better understanding relating to job roles and sector
  • Any e-learning relevant to the apprenticeship being undertaken.

Off-The-Job Training Does Not Include:

  • English and maths (up to level 2).
  • Progress reviews or on-programme assessment needed for an apprenticeship framework or standard.
  • Learning activities which take place outside the apprentice’s paid working hours.

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