Health, Safety & Welfare Policy

Health, Safety and Welfare Policy.

1. Purpose
Dynamic Training UK Ltd fully accepts the obligations placed upon it by the various Acts of Parliament covering health, safety and welfare.
This policy and supporting arrangements cover the management of the health, safety and welfare of staff, learners, contractors and visitors.

The Managing Director will ensure, so far as is reasonably practicable, that this policy is implemented and reviewed regularly to monitor its effectiveness.

2. Introduction
This policy has been prepared and published under the requirements of health and safety legislation.

The purpose of the policy is to establish general standards for health, safety and welfare at work and to distribute responsibility for achieving these standards to all managers, supervisors and employees through normal management processes.

3. Management responsibilities
The Managing Director has overall responsibility for the implementation of Dynamic Training UK Ltd’s Health, Safety and Welfare Policy.

In particular, the Managing Director is responsible for ensuring that:
•    the policy is communicated effectively throughout the organisation
•    health and safety is treated as having equal importance to other management responsibilities
•    the effectiveness of the policy is monitored regularly
•    the policy is reviewed and updated where necessary.

Directors and Senior Managers
Directors and Senior Managers are accountable to the Managing Director for implementing and monitoring this policy within their areas of responsibility.

Managers will ensure that regular health and safety audits are carried out covering:
•    premises
•    work activities
•    equipment
•    working environments.

Managers will support, consult and co-operate in promoting a positive health and safety culture throughout the organisation.

Health and Safety Representatives
Dynamic Training UK Ltd will appoint appropriate Health and Safety Representatives to support the effective implementation of this policy across the organisation.

Health and Safety Representatives are responsible for:
•    supporting the production and maintenance of health and safety procedures
•    monitoring and reporting on the effectiveness of the policy
•    providing general advice regarding health and safety legislation
•    identifying health and safety training needs
•    acting as a point of contact with external health and safety agencies where appropriate.

4. H&S Management Process
Dynamic Training UK Ltd believes that consideration of health, safety and welfare is an integral part of the management process.
The organisation adopts the requirements of the Health and Safety at Work etc. Act 1974 and associated regulations as minimum standards.
Responsibilities for health, safety and welfare will be clearly identified within management roles.

Managers are expected to approach health and safety systematically by:
•    identifying hazards and risks
•    planning improvements
•    implementing safe systems of work
•    monitoring outcomes.

Dynamic Training UK Ltd recognises that health and safety includes both physical and psychological wellbeing.

The organisation will take reasonable steps to identify and reduce workplace stress risks and support positive mental wellbeing in line with the organisation’s Staff Wellbeing and Stress Management Policy.

Where significant health and safety expenditure is required, recommendations will be submitted to the Managing Director for consideration.

5. H&S and Welfare Guidelines
Managers are responsible for producing appropriate departmental health and safety guidance relevant to their operational areas.
Guidance should include:
•    safe methods of working
•    fire procedures
•    accident reporting arrangements
•    first aid arrangements
•    emergency contacts
•    training requirements.

6. Identification of H&S hazards and problems
Dynamic Training UK Ltd will undertake regular health and safety audits to review compliance with:
•    health and safety legislation
•    organisational standards
•    departmental procedures.

Audits will include consideration of:
•    workplace environments
•    equipment safety
•    staff training
•    risk assessments
•    accident and incident records.

Health and safety audits will normally be completed annually and findings reviewed by senior management.

Managers are responsible for ensuring that any deficiencies identified through audits are addressed promptly.

Employees must report any identified hazards or unsafe practices to a manager or Health and Safety Representative immediately.

7. Safety representatives
Dynamic Training UK Ltd will support Health and Safety Representatives in carrying out their role and will provide reasonable assistance and training where appropriate.

8. Training
Health and safety training will form part of the organisation’s induction and ongoing training arrangements.
Priority will be given to:
•    manager training
•    staff induction training
•    training for Health and Safety Representatives
•    role-specific safety training where required.

9. Records, statistics and monitoring
Dynamic Training UK Ltd will maintain systems for recording and monitoring:
•    accidents
•    incidents
•    hazards
•    near misses.
Information gathered through monitoring will be reviewed to identify trends and improve safety practices.

10. Reports to H&S executive
The organisation will comply with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR).
The Managing Director, supported by Health and Safety Representatives, will ensure reportable incidents are reported where required.

11. Specialist advisory bodies
Where specialist advice is required, managers may seek support from competent external professionals or advisory bodies.

12. Occupational Health
Dynamic Training UK Ltd may provide occupational health support where appropriate to support employee wellbeing and fitness for work.
Occupational health referrals and medical information will be handled confidentially and in accordance with data protection legislation.

13. First aid
Dynamic Training UK Ltd will provide first aid arrangements in accordance with relevant legislation.
Appropriate numbers of trained first aiders will be maintained.

14. Fire safety
Dynamic Training UK Ltd will ensure that appropriate fire safety arrangements, training and evacuation procedures are maintained.
Fire Officers or designated responsible persons will be identified where appropriate.

15. Equipment Safety
All equipment used within the organisation must be safe, suitable for use and maintained appropriately.
Managers introducing new equipment should ensure appropriate safety checks and risk assessments are completed.

16. Food Hygiene
Where food handling activities take place, appropriate hygiene and food safety arrangements will be implemented.

17. Lifting and Handling
Managers are responsible for ensuring employees are aware of safe lifting and handling techniques.
Appropriate training will be provided where required.

18. Smoking and vaping
Dynamic Training UK Ltd will comply with legislation relating to smoking and vaping within company premises and workplaces.
The organisation encourages healthy lifestyles and smoking cessation where appropriate.

19. Control of Substances of Hazardous to Health (COSHH)
Dynamic Training UK Ltd will comply with the Control of Substances Hazardous to Health Regulations (COSHH).
Hazardous substances will be identified, risk assessed and controlled appropriately.

20. Display screen equipment and homeworking
Dynamic Training UK Ltd will comply with the Health and Safety (Display Screen Equipment) Regulations 1992.
Employees using display screen equipment will receive appropriate information and guidance.
Employees should take regular screen breaks and vary their working position throughout the working day.

Dynamic Training UK Ltd recognises that some employees undertake hybrid or homeworking arrangements.
Employees are responsible for maintaining a safe and suitable working environment while working remotely.

The organisation may request confirmation that home workstations meet minimum health and safety requirements.
Where specialist equipment is recommended by an occupational health professional, Dynamic Training UK Ltd will consider appropriate support on an individual basis.

Dynamic Training UK Ltd recognises that some employees may work alone or remotely as part of their role.
Appropriate arrangements will be implemented to support lone worker safety, including communication arrangements and risk assessments where appropriate.

21. Control of working time
Dynamic Training UK Ltd is committed to complying with the Working Time Regulations 1998.
Employees should not normally work in excess of 48 hours per week unless they have voluntarily opted out in writing.

22. H&S Responsibilities of employees
Employees are required to take reasonable care of their own health and safety and that of others who may be affected by their actions.
Employees are expected to co-operate with managers and follow health and safety procedures.

Failure to comply with health and safety responsibilities may result in action under the organisation’s disciplinary procedures.

23. Contractors, visitors and 3rd Parties
Dynamic Training UK Ltd aims to ensure, so far as is reasonably practicable, the health, safety and welfare of contractors, visitors and third parties attending company premises.
Contractors must comply with relevant health and safety and fire safety procedures.

24. Violence, aggression and abuse
Dynamic Training UK Ltd has a zero-tolerance approach to violence, aggression, harassment or abusive behaviour towards employees, learners or visitors.
Any incidents of this nature will be taken seriously and may result in disciplinary action or removal from company premises.

25. Related Policies
This policy should be read alongside:
•    Staff Wellbeing and Stress Management Policy
•    Safeguarding Policy
•    Inclusion Policy
•    Equality, Diversity and Inclusion Policy
•    Dignity at Work Policy
•    Flexible Working Policy.

26. Policy Review
This policy will be reviewed annually and updated where necessary to ensure compliance with current legislation and organisational practice.